Administrative Support:

• Provide comprehensive administrative support to the directors, including managing their schedules, arranging appointments, and handling travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as required by the directors.
• Maintain accurate records and files, both electronic and hard copy, ensuring easy retrieval of information when needed.

Document Management:

• Organize and maintain the directors' files, records, and documentation in an efficient and systematic manner.
• Ensure confidentiality and security of sensitive information, exercising discretion and professionalism in handling confidential materials.
• Assist in the preparation and distribution of board meeting agendas, minutes, and other relevant documents.

Communication Liaison:

• Serve as the primary point of contact for internal and external stakeholders seeking to communicate with the directors.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, and respond or redirect as appropriate.
• Facilitate effective communication between the directors and other departments, team members, clients, and stakeholders.

Meeting Coordination:

• Coordinate and schedule meetings, conferences, and appointments for the directors, ensuring optimal use of their time.
• Prepare meeting agendas, presentations, and supporting materials, and distribute them in a timely manner to participants.
• Attend meetings as required, take minutes, and accurately record key decisions and action points for follow-up.